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Once youve decided to integrate remote employees or an entirely remote workforce into your business, the next question becomes how to manage them most effectively. Technology is the general answer, but in particular, what are the technology tools and platforms that allow you to make sure theres smooth communication, collaboration, and optimized productivity?
Project Management
There are ample project management technology apps, tools, and platforms that are ideal for managing remote workers, and two of the most popular right now seem to be Basecamp and Trello.
Both are great options for managing a remote workforce because theyre simple to use, and they allow for the management of multiple projects and tasks all at one time.
They have intuitive dashboards, and there isnt much of a learning curve for users. Even if you go with an alternative project management technology platform, its good to look for those characteristics.
Communication
Skype is widely considered a must-have for most companies that manage employees who dont work in a central office. Its a great way to communicate with staff anywhere, and the video chat feature gives managers and business owners the chance to create that valuable face-to-face connection that can be lost in a remote environment.
Another technology tool thats great is Slack. Slack is a team-based messaging app that organizes conversations into easy-to-find channels based on projects, topics, teams or whatever works for your business. There are also options to create private channels and send direct messages to coworkers or employees. Users can install the app on their mobile device, and theyll get messages instantly.
Document Sharing
The workplace is full of documents and data, and if youre striving for more efficient management of not just your employees, but also information, you likely need to find technology that helps you.
For some businesses the use of a tool like Dropbox or Evernote might be enough, but if youre sharing sensitive information or documents that need to be very protected against cyber threats, it can often be best to go with a something like a VDR, otherwise known as a Virtual Data Room. A VDR can offer the highest level of protection and can be accessed by only the relevant people who need to see particular documents.
Look for a VDR provider with multiple layers of security and simple integration to ensure youre able to get up and running quickly while minimizing the risks that can come with sharing documents simply through email or even a cloud-based service such as Dropbox.
Making the Most of Remote Employees
Technology is ultimately the best way to make sure youre maintaining and managing a strong remote workforce. With tools for communication, collaboration, sharing and more, you can gain the benefits of a traditional office environment while simultaneously obtaining the advantages that come with this modernized work setting.
